The Accounts Receivable Specialist is responsible for end‑to‑end AR and project billing activities, including:
- Monitoring AR aging and sponsor accounts
- Preparing and processing project-related invoices (T&M, milestones, fixed fee, pass-through, investigator payments, grants, advances)
- Ensuring accurate cost capture, documentation, and contract compliance
- Resolving billing, credit and documentation issues
- Coordinating closely with Project Financial Analysts, Project Managers, and Global Finance.
- 1. Project Billing & Invoicing
- Prepare and process project-related billings (Time & Material, Milestone, Pass-Through, Investigator payments, grants, advance invoices) in line with sponsor contracts, purchase orders, and proposal specifications.
- Handle multiple invoice types including T&M, progress, fixed fee, and milestone-based invoices, ensuring accuracy, timeliness, and compliance.
- Ensure all costs are properly accounted for, with correct descriptions and appropriate supporting documentation.
- verify that project specifications and contractual terms are correctly reflected in all invoices.
- 2. Accounts Receivable & Reconciliations
- Monitor AR ageing and follow up on outstanding balances in coordination with internal stakeholders.
- Perform monthly sponsor/client reconciliations, investigating historical data and resolving discrepancies.
- Process incoming payments and refunds and ensure accurate application to customer accounts.
- Support bank payment activities, helping ensure integrity of accounting policy application.
- 3. Intercompany & Pass-Through Costs
- Be conversant with Accounts Payable and Accounts Receivable processes.
- Handle intercompany transactions and pass-through costs related to projects, ensuring correct treatment and documentation.
- 4. Issue Resolution & Process Improvement
- Identify and resolve billing and credit issues, including documentation gaps or contract mismatches.
- Address sponsor/client inquiries related to invoices, payments, and reconciliations.
- Contribute to process efficiency improvements in AR and billing workflows, including use of ERP and reporting tools.
- 5. Collaboration & Special Projects
- Work closely with Project Financial Analysts, Project Managers, and Global Finance to align billing with project status and contracts.
- Support special projects and analyses as requested (e.g., revenue/billing analysis, AR ageing reviews).
Requirements
Education & Experience
- Bachelor’s degree in accounting (or closely related field).
- 6–8 years of accounting experience, preferably including significant AR / project billing exposure.
Technical Skills
- Expertise with Dynamics 365 preferred, or demonstrated experience with a similar ERP system, particularly AR billing and project invoicing.
- Advanced skills in MS Office (especially Excel) and common accounting software.
- Strong understanding of general accounting principles, AR processes, and project cost accounting.
Soft Skills
- Excellent communication skills with proficiency in English (written and verbal.
- High attention to detail, accuracy, and documentation quality.
- Strong organizational and time‑management skills; ability to manage multiple projects and deadlines.
- Ability to work collaboratively with global, cross‑functional teams (Finance, Project Management, operations).
Benefits
Benefits of working at Allucent include:
- Comprehensive benefits package per location
- Competitive salaries per location
- Departmental Study/Training Budget for furthering professional development
- Flexible Working hours (within reason)
- Leadership and mentoring opportunities
- Participation in our enriching Buddy Program as a new or existing employee
- Internal growth opportunities and career progression
- Financially rewarding internal employee referral program
- Access to online soft-skills and technical training via GoodHabitz and internal platforms
- Eligibility for our Spot Bonus Award Program in recognition of going above and beyond on projects
- Eligibility for our Loyalty Award Program in recognition of loyalty and commitment of longstanding employees.
About Allucent
Our mission is to help bring new therapies to light. When you work at Allucent, that means applying your unique skill set, expertise, and knowledge to build partnerships with our clients in their pursuit to develop new, life-improving treatments.
If you're passionate about helping customers develop new pharmaceuticals and biologics; have an entrepreneurial spirit; and ready to join other science, business, and operations leaders, we would love to get to learn more about how we can help each other grow.
Together we SHINE. find more information about our values.
Apply now!
If you’re ready to bring your passion for clinical development and business growth to Allucent, apply today or reach out to Monica Grace ([email protected]) for more information.
Disclaimers:
*Our in-office work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices. For this role you can be home-based.
“The Allucent Talent Acquisition team manages the recruitment and employment process for Allucent (US) LLC and its affiliates (collectively “Allucent”). Allucent does not accept unsolicited resumes from third-party recruiters or uninvited requests for collaboration on any of our open roles. Unsolicited resumes sent to Allucent employees will not obligate Allucent to the future employment of those individuals or potential remuneration to any third-party recruitment agency. Candidates should never be submitted directly to our hiring managers, employees, or human resources.”
