The Admin Assistant will support day-to-day operations of facilities by managing maintenance, vendor relationships, and administrative tasks. Responsibilities include overseeing facility management, coordinating office activities, managing onboarding, organizing events, budgeting for administrative expenses, and handling employee inquiries.
JOB DESCRIPTION
Job Description:
Facilities Executive will assist in the day-to-day operations and maintenance of facilities, ensuring a safe, clean, and efficient working environment. This role involves supporting facility management activities, overseeing maintenance schedules, managing vendor relationships, and handling basic administrative tasks related to facilities operations
Responsibilities:
- Execute daily operations of the facility, including managing space utilization and ensuring the facility meets safety and operational standards.
- Assist in ensuring the proper maintenance of the facility, including cleaning, repairs, and general upkeep.
- Develop and implement administrative policies and procedures to streamline operations and enhance efficiency.
- Partner with vendor for Cab services and follow the state protocol of late-night movement of employees.
- Liaise with Commercial Admin team to manage admin, access and building maintenance related tasks.
- Coordinate office activities and manage administrative tasks, including but not limited to filing, correspondence, and scheduling.
- Manage the onboarding formalities of new hires.
- Oversee facility management, including maintenance, security, and cleanliness.
- Workspace planning for employees and any other requirements.
- Organize travel bookings, accommodation, itineraries and transportation for executives and leadership team including the global team.
- Manage events like townhall, leadership visits or any other key events at the location
- Manage and execute engagement events for venues, logistics and F&B like annual employee event.
- Manage and execute office celebrations like Christmas, Diwali, Community Day, etc.
- Manage admin budgets and work on annual AFP plan.
- Prepare and monitor budgets for administrative expenses, identifying cost-saving opportunities where possible.
- Handle employee inquiries and concerns related to administrative matters, fostering a positive work environment.
- Stay updated on industry trends and best practices in administration to continually improve processes and procedures.
LOCATIONIND, GBS Office BengaluruFULL TIME/PART TIMEFull timeCurrent LS&Co Employees, apply via your Workday account.
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