Administrative Assistant III

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

Our location in Westford, MA, currently has an opportunity for an Administrative Assistant III.

THIS POSITION IS AN ONSITE DAILY REQUIRED ROLE.

The Opportunity

This position works out of our Westford, MA location in the Abbott Vascular Division.  Abbott Vascular provides innovative, minimally invasive, and cost-effective products for the treatment of vascular disease.

What You’ll Work On

• Assists both Directors with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.

• Assists both Directors with administrative support for meetings, projects, including agenda preparation, minutes, PowerPoint presentations and other support materials.

• Works across both the Manufacturing and Quality teams to provide administrative support/ project coordination to their direct reports as requested.

• Purchase Order initiation and Invoice Processing

• Support all regulatory audits with catering, room setup, etc.

• Assist in coordinating and/or supporting all site related employee activities and events including catering, room setup, and other necessary logistics.

• Provide general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.

• Assist all other site employees on an as needed basis.

• Develop and format presentation materials.

• Prepare and update reports as required.

• Prepare and update memoranda, correspondence and reports as needed for Directors.

• Assess organizational, communication and reporting needs to ensure optimum performance within the department.

• Lead special projects as assigned.

• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.

• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements, Company policies, operating procedures, processes, and task assignments. Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.

• Performs other related duties and responsibilities, on occasion, as assigned.

Equipment: Works with standard office equipment such as telephone, cellular phone, fax/copier, and a personal computer with standard office software. Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements, which may change from time to time based on business needs.

Working Conditions: Work environment varies from well lighted office/cubicle, low to moderate noise level, to a variety of conditions caused by travel requirements such as customer offices, research labs, hospitals, hotels, use of automobiles, commercial travel, weather, etc.

Physical Demands: Activities require a significant amount of sitting in front of a computer monitor, some standing and walking. Significant use of hands and arms, plus finger dexterity to reach, point, write, type, operate a computer and other office equipment. Performs tasks that regularly require good correctable vision and hand/eye coordination. Activities also require significant use of voice and hearing for discussions with other employees.

Required Qualifications

Minimum Education

High School diploma or equivalent. Some college preferred.

Minimum Experience / Training Required

• 1+ years previous admin experience or equivalent.
• Operates with general instruction and some supervision.
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. 
• High School Diploma/GED
• Minimum 3 years of administrative experience
• MicroSoft Suite experience is required
• Excellent Communication Skills
• Problem solving Skills
• Ability to take initiative and work independently

Preferred Qualifications 

LMS experience is a plus

Apply Now

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life.

Abbott is an Equal Opportunity Employer, committed to employee diversity.

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