Associate, Executive Assistant

Voyager (94001), India, Bangalore, Karnātaka
Associate, Executive Assistant
Capital One, a Fortune 500 company and one of the nation's top 10 banks, offers a broad spectrum of financial products and services to consumers, small businesses and commercial clients. We nurture a work environment where people with a variety of thoughts, ideas and backgrounds, guided by our shared Values, come together to make Capital One a great company - and a great place to work.
Capital One India is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
Provide administrative support to executives - organizing time/schedule, preparing people/materials for meetings/presentations, travel planning as well as other work to enable supported executive to focus on more strategic work.
Responsibilities :

• Management of administrative items such as calendar management, travel planning, expense processing
• Meeting and Event Planning
• Administrative tasks - completing TE's, coordinating travel arrangements, assisting with creating PowerPoint presentations
• Organize and maintain files, phone calls/messages

Basic Qualifications :

• Bachelors Degree
• At least 2 years of experience in Managing the scheduling and organization of multiple managers, making travel arrangements, processing business expenses and working with partner groups such as Finance, Accounting and HR
• At least 2 years of experience in coordinating with vendors for event planning (responsibilities would include: custom ordering, working within a budget, menu planning, communication of agenda/details, etc.)
• At least 2 years of experience in word processing/document creation
• At least 2 years of experience in travel and expense reconciliation
• At least 2 years of experience in serving as a liaison between an executive and the team(s)

Preferred Qualifications :

• Masters Degree in Communications
• 5+ years of experience in managing the scheduling and organization of multiple managers, making travel arrangements, processing business expenses and working with partner groups such as Finance, Accounting and HR
• 5+ years of experience in coordinating with vendors for event planning (responsibilities would include: custom ordering, working within a budget, menu planning, communication of agenda/details, etc.)
• 5+ years of experience in word processing/document creation
• 5+ years of experience in travel and expense reconciliation
• 5+ years of experience in experience in serving as a liaison between an executive and team(s)

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).