Associate Global Mobility

Company Description

Resources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.

In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Job Description

Your primary responsibilities but not limited to:

• Administrative support - Provide comprehensive assistance to the Global Mobility Operations team, encompassing tasks related to diverse mobility projects, assignments, initiations, preparation of travel letters, updating trackers, billing activities, and other operational duties.
• Tax Coordination- Prepare various documents for tax calculations, cost estimate, deregistration, tax form reviews, Place holders and payroll files for Taxable fringe benefits calculations.
• External Vendor - Manage the coordination with external vendors for various global mobility activities, including initiating tax briefings, tax return processing, tax equalization, shadow payroll services, and obtaining certificate of coverage supports.
• Mailbox Management- Management of Centralised inboxes, responding to queries and delegating complex queries to the appropriate team members.
• Data Management- Assist in the collection, organization, and maintenance of global mobility data, conducting data analysis to facilitate informed decision-making processes.
• Documentation – Maintain records and documentation pertaining to operational activities, including the creation of process maps, run books, standard operating procedures (SOPs), workflow charts (using tools like Visio), and other documentation.
• Cross functional Collaborations- Collaborate closely with other operations team members and regional counterparts across EMEA, India, Europe, APAC, and North America to ensure seamless execution of processes and timely resolution of issues.
• Projects Assistance– Support various global mobility projects, ensuring timely completion of assigned deliverables by coordinating tasks and tracking project progress.
• Ad hoc task – Handle additional tasks and projects as delegated by supervisors and senior team members.
• Process Improvement: Identify opportunities for process enhancement and collaborate with team members to implement solutions aimed at improving productivity and streamlining operations.

Qualifications

Job Requirements

• Exposure to working in a high-volume SLA driven Global mobility shared service model is required.
• Bachelor’s degree with minimum 3 years of core experience in executing global mobility processes in a corporate environment is required.
• Exposure to mobility and case management tools like Workday, People Soft, Topia or other related tools is required.
• Understanding the fundamentals of entry procedures, employment regulations, compliance protocols, and tax obligations for remote work arrangements across different global regions for corporate employees is required.
• Strong command of verbal and written communication skill in English is essential.
• Intermediate Microsoft Excel and other Microsoft tools is essential.
• Strong Organizational skills with attention to detail is essential.
• Ability and willingness to work in a globally distributed team and with stakeholders while maintaining strong professional relationships with a focus on employee satisfaction is essential.
• Confident and capable of interacting with employees worldwide to resolve queries is essential.
• Experience working with professional tax services, such as the Big-4 is preferred.

Additional Information

Publicis Groupe Commitment to Diversity & Equity Policy:

Publicis Groupe is deeply committed to diversity and inclusion in spirit and in action at every level of the organization. It reflects our core values and embodies our purpose of building a great company enabling human potential. We have a deep-rooted appreciation for how diversity of thought drives innovation, and we ground that value in a culture of collaboration and connected thinking.

• Diversity & inclusion are business imperatives on which Publicis Groupe will not negotiate. While fostering a work environment that is inclusive of all talent is a collective responsibility, it is leadership’s job to nurture the career aspirations and goals of all our talent. Promoting gender equality starts at the top and the Groupe will not tolerate anyone speaking for our organization who does not value the importance of inclusion. Publicis Groupe works very hard to champion diversity and will continue to insist that each agency’s leadership be champions of both diversity and inclusion.
• Our Core values “ VIVA LA DIFFERENC’E is based on the very aspect of celebrating differences 
• Our strategy focuses on bringing together teams with diverse perspectives, disciplines, and experiences, because diversity of thought best serves our clients and their customers who they aspire to impact

Equal Employment Commitment:

1. We provide equal opportunities to all our employees and to all eligible applicants for employment in our company. We do not unfairly discriminate on any ground, including race, caste, religion, color, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin, disability or any other category protected by applicable law.
2. When recruiting, developing and promoting our employees, our decisions will be based solely on performance, merit, competence and potential.
3. We shall have fair, transparent and clear employee policies which promote diversity and equality, in accordance with applicable law and other provisions of this Code. These policies shall provide for clear terms of employment, training, development and performance management.