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Apex Fintech Solutions

Employee Stock Plan Administrator

Posted 15 Hours Ago
Be an Early Applicant
Hybrid
3 Locations
Senior level
Hybrid
3 Locations
Senior level
The Employee Stock Plan Administrator manages day-to-day administration of stock plans, ensuring compliance with regulations, maintaining records, and providing employee support. Responsibilities include processing stock transactions, compliance reporting, vendor management, and assisting in plan design and implementation.
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WHO WE ARE

Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers. 

Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. We are based in Dallas, TX and also have offices in Austin, New York, Chicago, Portland, Belfast, and Manila.

If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you. 

AFS has received a number of prestigious industry awards, including:

  • 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards

  • 2021 Most Innovative Companies - presented by Fast Company

  • 2021 Best API & Best Trading Technology - presented by Global Fintech Awards

ABOUT THIS ROLE

The Employee Stock Plan Administrator will be responsible for the day-to-day management and administration of the company's stock plans, ensuring compliance with regulatory requirements and providing excellent service to our participants. This role involves detailed record-keeping, regular communication with employees, finance professionals, and external vendors, and staying up-to-date with relevant securities and tax regulations affecting stock compensation. 

 

Key Responsibilities

Plan Administration: 

  • Administer employee stock purchase, equity, and other stock-based compensation plans. 

  • Process transactions such as grants, exercises, and cancellations meticulously and ensure all transactions are compliant with internal policies and external regulations. 

  • Maintain accurate records of all stock plan transactions and ensure that vesting schedules, exercise periods, and other plan criteria are managed effectively. 

 

Compliance and Reporting: 

  • Ensure compliance with all regulatory and reporting requirements associated with stock plans, including SEC filings, Section 16 insider reporting, and IRS returns. 

  • Prepare and distribute detailed reports to HR, payroll, legal, and finance departments on a regular basis to ensure accurate accounting and reporting of stock-based compensation. 

Employee Support and Education: 

  • Serve as the primary contact for queries related to stock plans. Educate plan participants on plan features, enrollment, and procedures. 

  • Develop and distribute educational materials and conduct presentations and webinars to enhance understanding of the company’s stock plans. 

Vendor Management: 

  • Liaise with external plan administrators, brokers, and transfer agents to ensure service standards are met. 

  • Evaluate and select vendors, negotiate contracts, and manage ongoing relationships. 

Plan Design and Implementation: 

  • Assist in the design of new stock plans and the modification of existing plans to align with the company’s strategic goals. 

  • Implement new plans and changes including systems setups, employee communication, and coordination with external advisors. 

 

Education and Experience: 

  • Bachelor’s degree in Business Administration, Finance, or a related field required. 

  • Certified Equity Professional (CEP) credential is highly advantageous. 

  • 5+ years in stock plan administration or in a related field such as human resources, payroll, or finance. 

  • Experience with global equity programs and knowledge of tax and securities law as it pertains to stock plans in multiple countries. 

 

Preferred Qualifications: 

  • Strong knowledge of equity software platforms such as Certent, E*TRADE Corporate Services, Fidelity PSW, or similar. 

  • Experience with financial reporting and tax reporting related to equity compensation. 

  • Proven ability to handle confidential information with discretion and professionalism. 

 

Knowledge, Skills, and Abilities: 

  • Technical Skills: Proficient with Microsoft Office Suite, especially Excel, and familiarity with databases and equity management software. 

  • Analytical Skills: Ability to interpret financial data and legal documents to ensure compliance and inform stakeholders. 

  • Attention to Detail: Precision in handling details necessary for accurately executing transactions and maintaining documentation. 

  • Communication Skills: Excellent verbal and written communication abilities with experience in educating and answering participant inquiries. 

  • Organizational Skills: Strong organizational and time management skills to handle multiple responsibilities simultaneously. 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS , we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

Salary Range

$90,400-$113,000

The annual base salary range for this position is noted above. Exact compensation offered may vary depending on job-related knowledge, skills, experience, and office location.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.

Top Skills

Certent
E*Trade Corporate Services
Equity Management Software
Fidelity Psw
Microsoft Office Suite

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