We’re opening a new office in Bangalore and are looking for a highly organized, proactive Executive Assistant / Office Manager to help build and run it day-to-day. This is a ‘Work from office’ role supporting senior leadership while also owning office operations. The right person will be a strong operator who anticipates needs, creates structure, and keeps things running smoothly in a fast-moving environment.
Key ResponsibilitiesExecutive SupportCalendar & Time Management: Own complex calendars for senior leadership, proactively prioritizing meetings, resolving conflicts, and ensuring time is aligned with business priorities
Travel & Logistics: Plan and coordinate detailed travel itineraries, including flights, accommodations, and on-the-ground logistics; manage expense reporting
Communication & Gatekeeping: Serve as a trusted point of contact, managing inbound communication with professionalism and discretion while protecting executive time
Meeting Preparation & Follow-ups: Prepare agendas, materials, and presentations; capture notes and drive follow-through on key action items
Anticipation & Problem-Solving: Proactively identify needs, surface issues early, and propose solutions without requiring detailed direction
Office Operations: Build and manage day-to-day office systems, including vendor relationships, supplies, mail, and general logistics
Facilities Coordination: Act as the primary liaison with building management for maintenance, repairs, and overall office environment
Culture & Experience: Plan and execute team events, onboarding experiences, and in-office rituals that create a positive and productive environment
Technology & Tools: Support basic IT and office tech needs; troubleshoot issues and help implement new tools and systems as needed
Process Building: Establish and improve scalable workflows for office operations and administrative support as the office grows
Qualifications
Experience: 5+ years supporting executives, managing office operations, or in a similar high-responsibility administrative role
Ownership & Judgment: Strong sense of accountability with the ability to operate independently, prioritize effectively, and make decisions in ambiguous situations
Organization & Attention to Detail: Exceptional ability to manage multiple priorities without dropping the ball
Discretion: High level of integrity and professionalism when handling confidential information
Tech-Savvy: Proficiency with Google Workspace and Microsoft Office; comfortable learning and implementing new tools (e.g., Slack, Confluence, Jira)
Communication: Clear, concise written and verbal communication skills
Adaptability: Thrives in a fast-paced, evolving environment and is willing to roll up sleeves across a range of tasks
Nice to Have
Experience supporting Sr management
Experience opening or scaling an office
Event planning or workplace experience background
Exposure to budgeting, expense tracking, or basic bookkeeping
Why This Role
This is an opportunity to play a foundational role in building a new office while working closely with leadership. You’ll have significant ownership, visibility, and the chance to shape how the Bangalore office operates as it grows.
