The Executive Coordinator will support the CEO by managing administrative tasks, including scheduling meetings, organizing email communication, and liaising with stakeholders. Responsibilities also include providing administrative support, maintaining calendars, and monitoring pending tasks to meet deadlines.
We’re hiring an Executive Coordinator who thrives on organization, clear communication, and getting things done. You'll work directly with our CEO to streamline scheduling, enhance productivity, and ensure nothing falls through the cracks.
What you’ll do:
- Manage Scheduling: Coordinate meetings with internal teams, external sellers, and consultants. Own meeting logistics from planning through follow-up.
- Organize Emails: Prioritize and manage the CEO’s email inbox, highlight urgent messages, and draft responses to ensure efficient communication.
- Administrative Support: Keep calendars updated, maintain accurate contacts, and prepare clear agendas for meetings.
- Ensure Clear Communication: Act as a reliable liaison between the CEO, internal teams, and external partners, ensuring clarity and timeliness.
- Track Tasks: Stay ahead of deadlines by monitoring ongoing tasks, proactively following up, and driving results.
You might be a fit if you:
- Have exceptional organizational and time-management skills.
- Are proactive, detail-oriented, and solution-focused.
- Excel in fast-paced environments and enjoy solving logistical challenges.
- Communicate clearly, confidently, and professionally.
- Competitive Salary & Bonuses: Enjoy a competitive salary with performance-based bonuses, including an annual performance bonus and a special “Big 4-year Bonus” after four years at Flapen.
- Equity: Gain equity in Flapen, providing you a stake in the company’s growth and future.
- 100% Remote Work: Work from anywhere, with the flexibility to set your own schedule.
- Training & Growth: Access weekly training sessions on our enterprise tools and in-house coaching to accelerate your career.
- Industry Leadership: Work alongside industry experts who will support your success and provide growth opportunities.
At Flapen, we empower our team to take ownership and drive meaningful results. Join us if you’re ready to shape the future of Amazon brands with creativity, data-driven strategies, and a team that has your back.
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