Hello!
We are looking for a Finance and Human Resources Manager to join us as early as possible.
The Finance and HR Manager is responsible across the Finance and Human Resource (HR) functions. Reporting to the Head of Personnel, Finance, IT and Administration, the role is responsible for financial administration, budgeting, payroll coordination, recruitment, HR administration and reporting while ensuring accuracy, compliance and efficient day-to-day operations. The role requires strong financial and analytical skills, attention to detail, discretion and the ability to manage multiple priorities in a dynamic international environment. Flexibility to occasionally support evening or weekend assignments is also expected.
You will join a small, collaborative team where no two days are the same. While you'll be our go-to person for finance, HR, administration and keeping us compliant, you'll also become part of a workplace that values curiosity, initiative and a healthy dose of humour.
We are looking for someone who enjoys bringing order to complexity, takes ownership of their work and isn't afraid to roll up their sleeves when needed. Accuracy is important but so is adaptability.
If the following statements sound like you, we would love to hear from you:
- You genuinely enjoy working with numbers, processes and people (yes, all three!).
- You have an eye for detail and enjoy spotting errors before anyone else does.
- You can juggle payroll, invoices and contracts, within deadlines and without breaking a sweat or at least without anyone noticing.
- You take ownership of your work, communicate proactively and enjoy finding practical solutions.
- You are comfortable switching between HR, finance, administration and the occasional "Can you help with this?" request that comes with working in a small team.
- You enjoy collaborating with colleagues across different functions and building positive working relationships.
- You are organised, reliable and thrive in a fast-paced international environment.
Finance (60%)
- Preparation of annual budgets, financial forecasts, reports and analyses, and dashboards for management.
- Process invoices, expense claims, supplier payments and reimbursements in accordance with organisational procedures.
- Assist in monitoring budgets and tracking expenditure against approved allocations.
- Support project teams with project financial administration, including project openings, project closures, payment processing and financial reconciliations.
- Maintain accurate financial records and supporting documentation.
- Reconcile accounts and assist with monthly and year-end closing activities.
- Coordinate with external accountants, payroll providers, banks, GST office and financial institutions as required.
- File GST returns and ensure compliance with applicable tax and statutory requirements.
- Support procurement processes, including purchase orders, vendor management and contract documentation.
- Assist in ensuring compliance with financial regulations, internal controls and organisational policies.
- Maintain internal financial databases and filing systems.
- Contribute to continuous improvement of financial processes and documentation.
- Work effectively across different systems and cross-functional departments.
- Perform other ad-hoc duties and responsibilities assigned by the CEO | Consul General and by the Head of Personnel, Finance, IT and Administration.
Human Resources (40%)
- Manage end-to-end recruitment activities, including but not limited to posting vacancies, scheduling interviews, shortlisting and communicating with candidates, and supporting onboarding.
- Prepare employment contracts, HR letters and employee documentation.
- Maintain accurate and confidential employee records and HR databases.
- Support payroll preparation by coordinating employee data, leave records and salary-related information.
- Administer leave records, attendance tracking and employee benefits.
- Assist in coordinating performance review, and learning and development processes.
- Support employee engagement initiatives and internal HR communications.
- Ensure HR documentation complies with organisational policies and local labour regulations.
- Prepare HR reports and workforce data for senior leadership.
- Support offboarding activities, including documentation and clearance processes.
- Maintain and organise official records, files and archives in accordance with organisational standards.
- Perform other duties and responsibilities assigned by the CEO | Consul General and by the Head of Personnel, Finance, IT and Administration.
Requirements
- Indian citizen or legal resident of India.
- OCI holders will be conditional upon candidates obtaining a special work permit (Note: for requisite special permission to take up employment in any foreign diplomatic missions in India, OCI card holders must visit (https://ociservices.gov.in/).
- Bachelor's degree in Finance, Accounting, Business Administration, Commerce or a related field with a strong interest in Human Resources.
- Minimum 5 years of relevant experience in finance, accounting or a similar financial operations role.
- Experience working with accounting software, HR information systems and other official platforms.
- Knowledge of payroll administration and local labour regulations.
- Strong analytical and numerical skills.
- High attention to detail and accuracy.
- Excellent organisational and time management skills.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills in English.
- Strong proficiency in Microsoft Excel and other Microsoft Office applications.
- Ability to work independently and effectively prioritise multiple urgent requirements.
- Willingness to work from the office.
- Problem-solving mindset with a proactive approach to continuous improvement.
- Strong interpersonal skills and a collaborative working style.
Additional Qualities
- Experience in a diplomatic mission or international organisation.
- Experience working with government authorities is an advantage.
- Experience with the Zoho suite.
- Knowledge of one or more Swiss national languages (German, French, Italian).
Benefits
- Competitive salary, including a 13th-month salary.
- Medical coverage (90% covered by the employer).
- 20 days of paid leave per year and up to 15 Indian and Swiss public holidays.
- An open culture in the context of a diplomatic mission.
- The opportunity to work in an international, multicultural diplomatic environment.
About Swissnex in India, Consulate General of Switzerland
At Swissnex in India, Consulate General of Switzerland in Bengaluru, we foster forward-looking collaboration between Switzerland and India by connecting researchers, academic institutions, startups and innovation ecosystem players. We promote the exchange of ideas, knowledge and talent while also fulfilling the official representation, coordination and reporting functions of a Swiss Consulate General. We are a diplomatic anomaly, accelerating positive transformations at the frontiers of knowledge.
Based in Bengaluru, we operate at the heart of a dynamic hub of creativity, technology and entrepreneurship. From here, we link Swiss excellence in science and innovation with India’s fast-evolving research and startup ecosystems, creating opportunities for meaningful partnerships and shared growth. We work in close collaboration with the wider Swiss network in India, including representations in New Delhi, Mumbai, Chennai and Kolkata.
Application
- Upload your CV and motivation letter.
- Kindly indicate your earliest possible starting date and salary expectations.
- This position offers an initial one-year contract with the potential for extension.
- Applications will be reviewed on a rolling basis until the position is filled.
