HR Operations Coordinator

Onboarding and offboarding Support:

• Maintain onboarding and offboarding termination process and new hire orientation program.
• Accountable for gathering and organizing all new hire documents.
• Prepares and delivers new hire orientation while verifying new hire documents. 
• Conduct 30, 60, 90 days new hire check-ins with new hires. 

HR Operations Support:

• Maintain employee records and HR databases, and protect sensitive information 
• Prepare accurate HR records
• Preparing, maintaining and updating standard operating procedures (SOPs). 
• Collaborates with the HR Team for day today activities, report preparation and assist in ad-hoc HR reports, presentations and support as required
• Handle day-to-day HR administrative tasks, such as attendance, leave management, and payroll coordination

Data Management, Compliance & Reporting:

• Maintain accurate records in the Applicant Tracking System (ATS), ensuring data integrity across all talent processes.
• Assist in compiling and analyzing workforce planning data and support the preparation of reports and presentations for executive leadership.
• Assisting, maintaining and adhering to Firm related compliance requirements.
• Track and manage employee’s Paid Time Off (PTO) and Holidays
• Prepare periodic HR reports and dashboards to ensure compliance with statutory regulations.

Talent Acquisition & Campus Recruitment:

• Manage the logistics of campus recruitment events, including coordinating event registrations, securing venues, and organizing promotional activities.
• Ensure that all materials and giveaways are ordered, branded, and aligned with the company’s recruitment goals.
• Assisting and coordinating onboarding new employees, employees from newly integrated firms, and global colleagues.
• Provide support and coordination for recruitment projects, working closely with supervisors, hiring managers, and HR team members.

Project Coordination

• Assist in planning and executing talent-related projects such as onboarding initiatives, campus events, employee experience programs, business combinations, and global talent strategy rollouts.
• Manage project documentation, track progress against goals, and support the development and implementation of standard operating procedures (SOPs) for talent operations.

Process Improvement & Collaboration:

• Facilitate communication and collaboration across HR sub-teams to ensure a unified approach to talent management.
• Identify and address issues affecting recruitment processes, implementing activities to continuously improve efficiency.
• Collaborate with Enterprise Technology Solutions (ETS) to optimize the use of HR systems and tools.
• Serve as a resource for recruitment policies, procedures, and practices, providing guidance to colleagues, HR team members, and other stakeholders as needed.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1 to 3 years of experience in Recruiting, HR, or talent management, preferably in a global environment.
• Experience with ATS (preferably Lever) and other talent management systems.
• Strong organizational and project management skills, with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and HR software.
• Exceptional communication skills, both written and verbal, with a high level of professionalism.
• Detail-oriented with a strong focus on accuracy and quality.
• Proactive problem-solver with a continuous improvement mindset.
• Adaptable and able to thrive in a fast-paced, dynamic environment.
• Ability to work independently and as part of a team, engaging with multiple stakeholders across different geographies.