Department - GBS -People Operations
Are you passionate about supporting business-critical tasks and optimising processes? Do you excel in administrative and financial support roles? If so, we invite you to join our RED Global Marketing Team at Novo Nordisk. Read more and apply today for a life-changing career.
About the department
People and Organisation (P&O) function designs strategies for Recruitment, Performance Management, Learning & Development, Total Rewards, Mobility, Reporting, and Analytics. Global Business Services (GBS) People Operations (PO) is a department within P&O situated in GBS Bangalore. The core activity and responsibility of GBS-PO is to support the global P&O to achieve its strategies. Our team is dynamic, collaborative, and committed to making a difference.
The position
As an HR Professional II, you will:
Support the RED Global Marketing Team members and the Corporate Vice President with business-critical, financial, and administrative tasks. Evaluate and consolidate tasks performed by team members to ensure high-quality output. Provide support in optimizing tasks and processes. Offer ad-hoc administrative support to the team (e.g., business card orders, photo uploads, PPT/Excel preparation). Arrange department activities, including necessary logistics (e.g., team meetings, training courses, seminars, offsites). Manage relevant RED content platforms and distribution lists (e.g., email groups, Brand Portal, Share Drive, SharePoint).
- Support monthly management ad-hoc financial reporting, including invoice processing, drafting, and finalizing contracts (PO/PA/SATA/...). Prepare templates for accruals and re-postings and submit expense reports for team approval.
- Monitor the team's travel to ensure CO2 emissions are accounted for. Support strategic projects and initiatives of the RED franchise in the current and future portfolio (e.g., congress support, Veeva portal support, ad-hoc market research support).
- Manage the team's email groups, ensuring they are up to date and making necessary changes. Assist financial partners in reviewing budget trackers for the team.
- Identify better practices and create improvements in methods, techniques, and approaches. Develop a personal understanding of the business and workforce.
- Take complete ownership of deliverables from end-to-end with a mindset of continuous improvement and share recommendations with the reporting manager. Ensure superior customer satisfaction by delivering high-end quality support on a timely basis.
Qualifications
We are looking for candidates who possess the following qualifications:
- Bachelor/Master's degree within business or HR relevant academic degree at minimum bachelor level (e.g., Business Administration).
- Minimum 2-4 years of relevant experience as an Executive Assistant or administrative background.
- Excellent knowledge and experience working with MS Office applications (PowerPoint, Excel, Word, Teams, SharePoint).
- Self-managed, responsive, and dedicated to customer support with the ability to manage and prioritise multiple work requirements to meet deadlines.
- Financial support experience in management ad-hoc financial reporting, including invoice processing, drafting, and finalising contracts (PO/PA/SATA/...).
- Ability to collaborate and communicate with different stakeholders.
- Hands-on experience in managing project teams and other stakeholders in handling calendars and setting up meetings.
- Excellent written and oral communication skills. Excellent interpersonal skills, with the ability to develop strong working relationships and effectively influence all levels of the business.
- Demonstrated capability to take ownership and accountability of deliverables assigned.
- Conceptual, analytical, and tactical thinking with a strategic thought process.
- Good communication and negotiation skills.
Working at Novo Nordisk
Novo Nordisk is a leading global healthcare company with a 100-year legacy of driving change to defeat serious chronic diseases. Building on our strong legacy within diabetes, we are growing massively and expanding our commitment, reaching millions around the world and impacting more than 40 million patient lives daily. All of this has made us one of the 20 most valuable companies in the world by market cap. Our success relies on the joint potential and collaboration of our more than 63,000 employees around the world. We recognise the importance of the unique skills and perspectives our people bring to the table, and we work continuously to bring out the best in them. Working at Novo Nordisk, we're working toward something bigger than ourselves, and it's a collective effort. Join us! Together, we go further. Together, we're life-changing.
Contact
To submit your application, please upload your CV online (click on Apply and follow the instructions).
Apply Now!
Deadline
20th October 2024.
Disclaimer
It has been brought to our attention that there have recently been instances of fraudulent job offers, purporting to be from Novo Nordisk and/or its affiliate companies. The individuals or organizations sending these false employment offers may pose as a Novo Nordisk recruiter or representative and request personal information, purchasing of equipment or funds to further the recruitment process or offer paid trainings. Be advised that Novo Nordisk does not extend unsolicited employment offers. Furthermore, Novo Nordisk does not charge prospective employees with fees or make requests for funding as a part of the recruitment process.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.
