The PWM Marketing Coordinator will provide administrative support to senior leadership, manage calendars, coordinate travel and meetings, assist in preparation of marketing materials, and interface with various departments for effective information flow. This role focuses on organization, communication, and supporting team dynamics while managing multiple priorities.
Job Description
We are seeking a Pune based Coordinator for the marketing team within Bernstein Private Wealth Management, a unit of AB. This person will provide core administrative support to 1 Senior Vice President and routine support to 3-4 Vice Presidents. In addition, this role will provide periodic assistance and coordination to marketing team members in various offices nationally.
Specific responsibilities may include the following:
- Manage active meeting and travel calendars, including meetings with internal staff and external contacts
- Arrange business travel and day-to-day calendar changes
- Coordinate marketing leadership meetings including agenda preparation plus summary of agreed actions and individuals responsible.
- In partnership with marketing leader, plan and execute regular all-team meetings
- Assist with projects such as preparation of presentation materials
- As tasks are mastered, administrative duties may be supplemented with other projects of increasing responsibility.
- Navigate firm effectively and efficiently by interfacing with various departments on behalf of leadership to collect information, respond to requests and coordinate meetings
Job Qualifications
We are interested in candidates with the following attributes:
- Experienced planner with a demonstrated ability to respond effectively and efficiently, ability to manage complex calendars and projects while exuding composure, energy, and good sense of humor.
- Collaborates well with others and has good interpersonal skills for coordination with senior people inside and outside the firm.
- Good organization skills, an eye for detail, the ability to meet tight deadlines, skill to juggle multiple projects, and flexibility to re-prioritize when needed.
- Minimum of 2 years-experience in an administrative or support role preferred
- Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Outlook, OneNote, Excel, PowerPoint, and Word
- College Degree
- Effective oral and written communication skills
- Ability to use good judgment regarding administrative issues
- Ability to maintain poise, presence, and professionalism – and exhibit solid judgment
- Communicate effectively and professionally with leadership, act as liaison with clients and their assistants
- Self-starter with excellent anticipation skills
Pune, India
Top Skills
Excel
Microsoft Onenote
Microsoft Outlook
Microsoft Powerpoint
Microsoft Word
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