AR Spec I - Vendor Relations 26-400

Description
Why YOU want this position
At Enverus, we're committed to empowering the global quality of life by helping our customers make energy affordable and accessible to the world.
We are the most trusted energy-dedicated SaaS company, with a platform built to maximize value from generative AI, and our innovative solutions are reshaping the way energy is consumed and managed. By offering anytime, anywhere access to analytics and insights, we're helping our customers make better decisions that help provide communities around the world with clean, affordable energy.
The energy industry is changing fast. But we've continued to lead the way in energy technology, creating intelligent connections across the entire energy ecosystem, from renewables, power and utilities, to oil and gas and financial institutions. Our solutions create more efficient production and distribution, capital allocation, renewable energy development, investment and sourcing, and help reduce costs by automating crucial business operations. Of course, this wouldn't be possible without our people, which is why we have built a team of individuals from a diverse range of backgrounds.
Are you ready to help power the global quality of life? Join Enverus, and be a part of creating a brighter, more sustainable tomorrow.
Performance Objectives

• Manage supplier onboarding and maintenance across customer procurement and payment platforms, ensuring accurate and timely completion.
• Act as the primary point of contact for vendor setup, portal administration, invoice submissions, payment inquiries, and customer compliance requirements.
• Collect, review, and submit required supplier documentation, including W-9s, bank letters, tax forms, certificates of insurance, and vendor registration documents.
• Submit and track invoices through customer portals such as Ariba, Coupa, OpenInvoice, Taulia, SAP Business Network, and Stampli.
• Monitor invoice approvals, rejections, disputes, and payment status, resolving issues and coordinating resubmissions, corrections, credit memos, and rebills when needed.
• Ensure compliance with customer-specific invoicing procedures, purchase order requirements, tax regulations, and documentation standards.
• Maintain accurate records of supplier information, invoice submissions, and supporting documentation.
• Collaborate with internal teams, including Sales, Legal, Compliance, Finance, and Accounts Receivable, to resolve vendor and invoicing issues.
• Coordinate supplier account updates related to entity transitions, mergers and acquisitions, tax ID changes, banking details, and billing entity changes.
• Manage customer communications and portal administration, including supplier registrations, account access, supplier connections, and user maintenance.

Competitive Candidate Profile

• Experience in supplier onboarding, vendor management, accounts receivable, invoicing, billing operations, or a similar administrative or financial operations role.
• Familiarity with customer procurement and e-invoicing platforms such as Ariba, Coupa, OpenInvoice, Taulia, SAP Business Network, or Stampli.
• Understanding of invoice processing, purchase order requirements, supplier documentation, and payment workflows.
• Strong attention to detail and the ability to manage multiple requests, deadlines, and documentation requirements accurately.
• Excellent communication and coordination skills, with the ability to work effectively with customers, suppliers, and cross-functional internal teams.
• Strong problem-solving skills and the ability to investigate portal errors, resolve invoice discrepancies, and follow issues through to completion.
• Good organizational skills and the ability to maintain accurate records while managing changing priorities.
• A proactive, customer-focused approach with a strong sense of ownership and accountability.